January 9, 2012

1.     The meeting was called to order at 1:30 PM by President Bob Dubay.

2.     Board members present were: Bob Dubay, President; Scott Mayfield, Vice President; Neil Miller, Membership Chairman; Rod Sweet, Past President;  Web Master; Dennis Phifer, Treasurer; Ron Frederick, Tournament Director.  Members not present were: John Kupka, Handicap Chairman; Richard McAlpin, Secretary.

3.     The Board approved the following additional board member appointments:  Dennis Kitchel, Rules Chairman and Club Delegate; Dewayne Maxon, Webmaster; Jim Dent, Special Events coordinator.

4.     President Dubay discussed meeting format and emphasized each office to be prepared for each meeting .

5.     Treasurers Report Ð Treasurer phifer reported a Current Cash Balance of  $10,388.  Current months income included mostly member renewals and new member sign-up.  Also, revenues included $134 of prize money earned by the TVGL Summer League team.  It was noted that out of the current cash balance that the club will be paying the invoice from SCGA for  members renewals and new member fees Ð which will be approx. $4400.

6.     Membership Chairman Report Ð Chairman Miller reported that there are currently  135 men members.  Also, there are 9 women members and 2 junior members allowed to sign up as a courtesy to allow them to have SCGA Ghin numbers.  A discussion of missed opportunities for bringing in new members was held.  It was agreed that the Legends Golf Club would be approached to add an announcement and a link to encourage new members to join the THMGC. Scott Mayfield also volunteered to prepare a new poster regarding menÕs Club Membership to be posted in the Pro-shop and the MenÕs restroom.

7.     Webmaster Report Ð Dewayne Maxon reported that he is working with club member Willie Hardt to transition some web maintenance duties during the coming year.

8.     Rules Chairman Report -  Dennis Kitchel reviewed all of the local rules (as listed in the club members handbook) and noted the change to out-of-bounds rule on hole # 18 Ð that balls lying beyond the cart path behind the 18^th green are out-of-bounds.  Chairman Kitchel also agreed to have a brief rules lesson at each pre-event gather (on the putting green) on Wednesdays and that a log or schedule of these sessions would be maintained.  There was a discussion of drop zones for holes #5 and #8 but it could not be assured that zones would be marked.  If drop zones are not marked then the official rules for dropping ball in water hazards would apply.  It was also emphasized that to have time to cover the rules at the Wednesday pre-tournament gathering that members be encouraged to check-in early to allow sufficient time for announcements.  Chairman Kitchel also reported that a SCGA sponsored rules Seminar will be held on February 28 at Pala Mesa Golf Course.  The Board approved the payment of $40 for Dennis to attend.  Other members may attend at their own expense.

9.     Delegate Report Ð Delegate Kitchel reported on several upcoming events and seminars put on by the SCGA.  The list is available at the SCGA website and in the Fore Magazine.

10.  Tournament Director Report Ð Director Ron Frederick submitted the tournament schedule for the year.  The list was approved.  A copy is attached to these minutes.  Ron also reported that 4 Wednesdays of regular MenÕs Club play have been superseded by Legends course events.  These dates are April 4; July 4; August 8; and December 5.  Ron has scheduled the April 4^th date with Cross Creek Golf Course.  There was a discussion of the proposed 2 day Member/ Guest tournament.  It was decided to stay with the two-day event.  Scott Mayfield was appoint chairman of the Member/Guest tournament Committee and was authorized to select the Committee members.

11.  Winter League Play Ð Ron Frederick reported that the first winter league event will be this Thursday at Redhawk.  Other winter league teams are Sun Lakes and Menifee Lakes.

12.  Special Events Report Ð Chairman Dent reported that the Presidents Cup Event will include lunch which is to be pre-paid by member participants.  Also, discussion was help about a memorial tribute to members who have passed away.  It was decided that Jim Dent would form a committee to discuss criteria and type of memorial  (plaque; brick, tree, or?) and return to the Board with recommendations.

13.  Old Business Ð It was discussed that there had not been a resolution to the understanding that the Legends Golf Course was going to provide shirts to Club members.  President Dubay was authorized to discuss this with Legends management and return to the Board with further information.  Also, it was agreed to have bank signature cards and checks revised to reflect current Board officers.  Also, it was agreed for Treasurer Phifer to select an auditor for the Clubs financial records.  There was also discussion of the disappointment as to the food quality at the Christmas Brunch.  All agreed that the event was great and the Event Coordinator Dent did an outstanding job and that steps would be taken for future events to assure better quality in the food service.

The meeting was adjourned at approximately 3:30 pm.

Respectfully submitted by:

Neil Miller, substitute Secretary